This position is located in the Secretariat at the United Nations Headquarters in New York. The Associate Administrative Officer reports to the Programme Management Officer, Governance and Sustainability for the Global Compact. The focus of this job consists of providing Human Resource guidance and support, assisting in the management and tracking of the Global Compact Trust Fund budget, and providing general administrative support to the office.
Within delegated authority, the Associate Administrative Officer will be responsible for the following duties:
Human Resource Management
- Advises programme managers on procedures related to recruitment, performance management and training. Coordinates with clients in GCO to identify upcoming vacancies.
- Undertakes actions related to the administration of the unit’s human resource activities, by initiating requests for Job Openings and other hiring manager activities; monitoring performance appraisal, raising requests for job classification reviews; monitoring mandatory training and other HR KPIs; ensuring consistency in the application of UN rules and procedures and advising Section Chiefs and GCO staff accordingly
- Liaises with the Department of Operational Support’s Headquarters Client Support Service (HQCSS) on matters regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
- Provides and maintains information on the entity’s staffing needs for inclusion in the GCO staffing table
- Coordinates, reviews and maintains records regarding agreements for staff being provided to UNGCO through interagency loans.
Budget and Finance
- Assists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program or business processes, and identifies funding sources
- Monitors budget/work program on a regular basis by liaising with donor Government Officials regarding contributions to the Global Compact Trust Fund. Monitors the allocation of resources in compliance with donor agreements and liaises with HQCSS on the funding source to be utilized to carry out different activities
- Supports the implementation of procedures and systems for implementing the appropriate financial database, including but not limited to keeping track of in-kind contributions for IPSAS purposes.
- Contributes to the development of budgetary guidelines for the Office.
Supervises support staff as required.
- Coordinates, maintains and monitors agreements with Funds and Programs for the support of UNGCO staff assigned to satellite locations outside UNHQ .
- Coordinates, maintains and monitors agreements for the provision of in-kind contributions/support to UNGCO from partners and donors. Raises requests and liaises with HQCSS on other contractual matters that have financial or HR implications.
• PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
An advanced university degree (Master's degree or equivalent degree) in in business or public administration, economics, finance, accounting, law or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A first-level university degree and no experience will be accepted for candidates who have passed the United Nations Young Professionals Programme Examination (YPP), the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
A minimum of two years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required. (No experience is required for candidates who have passed the United Nations Young Professionals Programme Examination (YPP), the United Nations Competitive Recruitment Examination (NCRE) or the G to P Examination (G to P)).
Experience in budget formulation and expense monitoring is desirable.
Experience with Enterprise Resource Planning software, such as Umoja, is desirable.
Experience in Human Resources Management such as monitoring staffing tables and identifying HR requirements is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.